Privacy and Security Statement
The County protects privacy through compliance with the legislation with respect to its collection, use, and disclosure of personal information. If you believe that the County has inappropriately collected, used, or disclosed your personal information and would like to submit a complaint, or if you otherwise have questions about how the County protects privacy, please contact our Access and Privacy Advisor.
As a local public body, the County of Minburn is subject to the Access to Information Act and the Protection of Privacy Act (collectively "ATIP"). The County respects your privacy and is committed to protect the personal information you share with us.
Generally, you can browse through our website without giving us any information about yourself. if you request access to online services, or if you provide us with your personal information in an email, this Privacy and Security Statement describes how and when we collect your personal information and how we use it.
We develop this Privacy and Security Statements to answer your questions about the information we collect and how we use it when you either visit the County of Minburn website or register for an online service. Review full text of our Privacy and Security Statement below.
Commitment to Privacy
The County of Minburn respects your privacy and is committed to protect the personal information that you share with us. Personal information that is in the custody or under the control of The County of Minburn is protected by privacy provisions of ATIP.
This Privacy and Security Statement outlines our approach to protecting your privacy, and tells you how we ensure that your privacy is protected.
Visiting our website
When you go directly to the information portion of our website and move from page to page, read pages, or download context onto your computer, we learn which pages are visited, what content is downloaded, and the address of websites that you visited immediately before coming to our website. However, none of this is associated with you as an individual. It is measured only in aggregate.
We use this information to find out how many people visit our website and which sections of the site are visited the most frequently. this helps us to know what type of information our visitors to our site are seeking, so we can improve our website to make it easier to access information. We record the numbers of visitors to our website, but no information about individual visitors will be kept or used.
Links to other websites
The County of Minburn website may contain links to other sites. The County is not responsible for the content and privacy practices of other websites and the County encourages you to examine the privacy policy and disclaimer of each site and make your own decisions regarding the disclosure of your personal information to that site.
Cookies
Cookies are files that contain text that instructs your computer how to view the webpage. They are placed on your computer when you visit a website.
There are two common types of cookies, "session cookies" and "persistent cookies". Session cookies store information only as long as you are connected to a website - they are not written onto your hard drive. Once you leave the website, the originator of the cookie no longer has the information that was contained on it.
The County of Minburn uses session cookies as an additional security feature for its web online services. For example, when you log in to any online service and are verified through your customer identification number and password, a cookie will store the identification number of your browser. Throughout your session, the session cookie acts as a type of digital signature to identify your current session to the web server.
The web server will monitor the number of your browser to ensure that at all times during your session, we are dealing with you.
We also use session cookies to track your visits within our site. We use that information to determine the type of information about the site you visited immediately prior to our site to assess the viability of links to our site that we have created on third-party sites.
The information stored in "persistent cookies" is written onto your hard drive and remains there until the expiry date of the cookie. The County of Minburn also uses persistent cookies to store non-sensitive information that you are aware of and have agreed to.
Currently, most browsers do not distinguish between session cookies and persistent cookies. For web services to operate, your browser must be set to accept cookies. If you are concerned about having your browser enabled to accept cookies while you are surfing other websites, we recommend that you enable your browser to notify you when it is receiving a cookie. This gives you the ability to accept or reject any cookies presented by the web server you are visiting.
Email comments, questions or responses
When you send us an email or ask us to respond to you by email, we learn your exact email address and any information you have included in the email.
We use your email address to acknowledge your comments or reply to your questions, and we will store your message and our reply in case we correspond further. We may also use your email address to send you information about other services of the County of Minburn that we believe may be of interest to you. If you don't want use to contact your with other service information by email, you may tell us so at any time.
Remember email over the internet is generally unencrypted. As part of an application, The County of Minburn may request that you transmit confidential information to us over the internet, in these cases we will ensure that the transmissions are encrypted. We recommend that you use caution when forwarding free-format email messages to us and that you do not include confidential information (for example, an account number) on those messages as they are not encrypted.
eNewsletters
Personal information is collected under the authority of section 4(c) of the Protection of privacy Act and will be used to manage and administer The County of Minburn's eNewsletters. If you have questions regarding the collection, use or disclosure of this information contact the County of Minburn's Web Coordinator.
Using our online services
When you register for one of our online services; for example, your tax account or permits, we compile a profile for you for that service. your profile includes your name, address, account number(s), customer identification number and some other information, relevant to the specific service.
Each time you use our online services, we collect your customer identification number, information about he transactions that you complete and any webpages you visit while using the service.
We use your profile in responding to your inquiries on the service. we use your customer identification number to identify you as a user of the service. We use the transaction information in the aggregate to asses and improve the service.
Photo submissions
The County of Minburn encourages public participation through social media, including photo and video contests and public photo submissions. To ensure this process is managed correctly, The County of Minburn will accept electronic consent in relation to photo submissions made to the County by members of the public.
Collecting and using personal information
Either before or when we collect information about you, we will explain how we intent to use it. we will limit the information we collect to what we need for those purposes, and we will use it only for those purposes. We will obtain your consent if we wish to use your information for any other purpose that is not consistent with the purpose for which it was originally collected.
Any personal information collected for the creation of an online user account is for the customization of your account and is collected under the authority of the Protection of Privacy Act, Section 4(c).
If you choose to provide us with personal information in an email or by filling out a form and submitting it to us through our website, we will use that information to response to your message and to help us get the information you have requested.
How we protect your information
Personal information is managed and protected according to the Protection of Privacy Act, and we will retain your information only as long it is required for those purposes that it was originally collected. These purposes will be explained to you at the time of collection.
The length of time we retain information varies depending on the product or service and the nature of the information. This period may extend beyond the end of your relationship with us but only for so long as it is legally necessary for us to have sufficient information to respond to any issue that may arise at a later date. when your information is no longer needed for the purposes explained to you, we have procedures to destroy, delete, erase or convert it to an anonymous form.
We have thorough security standards to protect our systems and your information against unauthorized access and use.
For example, our systems have been designed to ensure that your password is always private and confidential. when you use your password, it is scrambled after you enter it. for your protection your password is known only to you. our employees cannot gain access to it and they will not ask you to reveal it. Nor should you share your password or customer identification number with family members or others.
We audit our procedures and security measures regularly to ensure they are being properly administered and that they remain effective and appropriate.
When we provide information in response to a legal inquiry or order, we ensure that order is valid and we disclose only the information that is legally required.
All employees of the County are familiar with the procedures that must be taken to safeguard customer information.
Release of your information
We will only release your personal information to third parties only in limited circumstances authorized under section 17(2) and 40 of ATIP. Some of these circumstances are:
- where we have your written consent, or
- to those departments within the County of Minburn who assist us in serving you, or
- where we are required or permitted to do so by law.
We give a limited amount of information, only as necessary, in support of these limited circumstances.
Your right to review your information
We will give you access to the information we retain about you upon written request. Most of this information is in the form of your transaction records. These are available to you through your account statements, by visiting the County Administration building, or by accessing your account through our online services.
If you require other information, simply contact the department or office where your account is maintained. We will ask you specific details such as your name, address and account number, in order to assist you with your request.
Keeping your information accurate
We will make every reasonable effort to keep your information accurate and up-to-date.
Having accurate information about you enables us to give you the best possible service. You can help by keeping us informed of any changes: for example, a new address or telephone number. if you find any errors in our information about you, let us know and we will correct them immediately and make sure the correct information is conveyed to anyone we may have misinformed. If any information remains in dispute, we will note your opinion in the file.
Your concerns matter to us
If you have any concerns or questions about privacy and confidentiality, or any concerns about the way a request was handled you can take the following actions:
Begin by contacting the director of the department/office that handles your account. They have the decision-making authority to resolve most concerns.
If your problem or concern remains unresolved, please contact the Access and Privacy Advisor.
Who can answer your questions about privacy
To discuss any privacy concerns that are not addressed in our privacy and security statement, simply contact The County of Minburn's Access and Privacy Advisor, 780-632-2082, or by mail to:
County of Minburn No. 27
Attn: Access and Privacy Advisor
Box 550, 4909 50 Street
Vegreville, AB T9C 1R6